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An overview of export/import procedures

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  1. Introduction
  2. Imports
    1. Import procedures
    2. Procedure to be followed by the importer
    3. Documents to be submitted by importer
  3. Steps involved in the import of cargo in a shipping company are as follows
  4. Exports
    1. Export procedures
    2. Procedure for import/export declaration
    3. Bill of lading instructions and documentation
  5. Bibliography

Certain procedures have to be followed for the purpose of clearing goods to be imported. Briefly these procedures have been discussed below.
The person in-charge of a vessel, ship or aircraft must call or land only at a Customs Port or a Customs Airport only. It may call or land at any other place only if compelled by accident, bad weather or due to some genuine unavoidable reason. In such a case, he must report to the nearest police station or custom officer of such emergency arrival. In the case of import of goods through the land route, the vehicle should follow the approved route and arrive at the approved Land Customs Station only.

The person in-charge of a vessel, ship, aircraft or vehicle must submit within 24 hours after arrival at a Customs Area an Import Manifest or Import Report in the prescribed form in duplicate. In the case of a vessel or aircraft, it is called import manifest, while in the case of a vehicle, it is called import report. This will give details of cargo to be unloaded, unaccompanied baggage, goods to be transshipped, retention cargo, details such as general declaration about the conveyance, stores on the conveyance, private property in possession of the Captain of the aircraft or Master of the ship and other members of crews and Passenger Manifest. Separate declaration has to be given in respect of goods like arms, explosives, narcotics, dangerous drugs, gold and silver. The Import Manifest may be amended only with permission if there was no fraudulent intention. This report is not required if the conveyance is carrying only luggage of its occupants.

[...] Cargo arrival notice is sent to the consignee/CHA. STEP 13. Delivery Order to the consignee after getting payment and original B/L properly endorsed (if OBL not surrendered) STEP 14. Destuffing Report EXPORTS Every exporter should take following initial steps: 1. Obtain BIN (Business Identification Number) 2. Open current account with designated bank for credit of duty drawback claims 3. Register licenses / advance license / DEPB etc. at the customs station. Export Procedures Procedures have to be followed by ?person-in-charge of conveyance' and the exporter. [...]

[...] Port Authority in the case of Port and Airport Authority in case of Airport) approved by the Collector of Customs until they are cleared. A tally sheet is prepared after the goods are goods are unloaded. If less than the reported goods are found, insurance survey is immediately carried out. If the goods unloaded are lower than the reported quantity, the shipper is liable to pay penalty upto twice the amount of duty payable on such shortfall in goods. The conveyance will leave only on written order given by the Customs Officer. [...]

[...] Arrival report of containers STEP 5. Import General Manifest (IGM) filing at Customs. STEP 6. IGM/Transshipment Permit copy STEP 7. Local IGM filed at ICD STEP 8. Details entered in the register STEP 9. Debit Note from the Accounts Department STEP 10. Status of container STEP 11. Arrival inspection report STEP 12. [...]

[...] The documents that are essentially required are : Invoice Packing List (iii) Bill of Lading / Delivery Order GATT declaration form duly filled in Importers / CHAs declaration duly signed Import License or attested photocopy when clearance is under license (vii) Letter of Credit / Bank Draft wherever necessary (vii) Insurance memo or insurance policy (viii) Industrial License if required Certificate of country of origin, if preferential rate is claimed. Technical literature. Test report in the case of chemicals (xii) Advance License / DEPB in original, where applicable (xiii) Split up of value of spares, components and machinery (xiv) No commission declaration. Steps involved in the import of cargo in a shipping company are as follows: STEP 1. TDR (Terminal Dispatch Report) STEP 2. Bill of Lading Copy and Freight Manifest STEP 3. ETA (Expected Terminal Arrival) Check STEP 4. [...]

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