The project initiation document is prepared as a response to an appeal from Geoffrey Smith, Map Shops, on the issues concerning the Map Shops proposed by Geoffrey and the issues identified by the consultant team, through the examination of the Map Shops. The initial proposal was examining the issues of the Map Shop, with focus on stakeholders, priorities, risks and the production of a project outline plan, with the aim of providing the Map Shops with an initial scope of the project. The project initiation document is prepared with the aim of providing the map shop with identified solutions to the issues and a feasibility study of these. The content of the initial proposal was the planning of the project, resulting in the final preparation of the project initiation document. Two working members of the consultancy team have prepared both the proposal and the project initiation document, over a total period of 13 weeks. This part of the Project Initiation Document is aimed at outlining the issues of importance concerning Map Shop and the environment in which it operates. Firstly, the project team has identified the stakeholders and their importance and relations to Map Shop. We carried a deep analysis of the case and the relation between the stakeholders as well as their requirements in order to provide solutions able to satisfy the customer needs.
[...] The consultancy team's approach to the issues of the Map Shop are evaluated as being feasible to the degree that planning of the implementation of the information system is carried out carefully and that risk management is provided throughout the process of implementation, as the implementation is a project in itself. Structuring the human resources and training them are feasible as information is already within the company. Overview Problem solution Feasibility Software, Database The solution requires resources, but is highly feasible Website The solution also requires resources and external involvement, but is possible Human Resources Training of personal in the knowledge of maps can be done internally. [...]
[...] For the customer, the website will offer the possibility to check the map availability, sales, auctions, dates and prices for the maps, view their characteristics, details, shop news and shop online using a 3D tour. By using Paypal, the customer will be able to purchase online and subscribe to the “exchange” zone. The exchange zone will be a zone where the collectors and dealers could communicate and exchange their maps. Using the same login area as the administrators, dealers and collectors will access the extranet. [...]
[...] The lack structure and lack of transfer of information is identified as factors which decreases the level of customer service Competitiveness and Sustainability The environment the Map Shop operates in is becoming more competitive. Competitors are increasingly becoming more apparent and are taking in new methods in order to stay competitive. As the market is evolving there is a chance that customer preferences will change with the availability of new methods of purchasing maps. As customer preferences changes the threshold capabilities in the market changes. [...]
[...] The material provides evidence that information on stock is not kept available to the different shops, that, if no shop manager is present, it is not possible to access information on a specific cartographer and that even if the information was available there exists no formal overall guidelines as to how these issues are administrated Personal relationships and Network The market the Map Shops is interacting in is characterised by being a niche, where contacts are of importance. The network of customers and suppliers are just as much a part of a personal relationship as of a business relationship. [...]
[...] The project initiation document is prepared with the aim of providing the map shop with identified solutions to the issues and a feasibility study of these. Scope of the project initiation document The content of the initial proposal was the planning of the project, resulting in the final preparation of the project initiation document. Two working members of the consultancy team have prepared both the proposal and the project initiation document, over a total period of 13 weeks. The project initiation document is compiled in three parts: 1. [...]
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